How it works
Everything you need. Nothing you don't.
The core jobs the product does well. Built around how UK companies, sole traders and landlords actually keep their books.
Imports
One CSV is all it takes.
Drop in a statement from your bank or card. We'll map the columns, flag duplicates, and stage the rows for review before anything posts. You stay in control.
HSBC, Wise, Starling, Monzo, Stripe and any CSV
Duplicate detection across imports
Column mapping that remembers your formats
card-statement.csv
92 rows imported
78 matched · 14 to review
14 left
hsbc-april.csv
184 rows · all sorted
Done
Reconcile · 14 left
Cursor Hosting Ltd
26 May · -£480.00
Cloud & hosting
Linear Software
26 May · -£42.00
Software
HSBC interest
22 May · +£8.40
Pick…
Reconcile
Sort the rest in a sitting.
Most transactions match an existing entry. Categorise the few that don't, attach a receipt, split a charge — every change is recorded.
One-click confirm for matched rows
Inline category picker
Splits, reverses and notes per transaction
VAT
VAT, filed — without leaving your books.
The quarterly summary updates as you reconcile. Check the box-by-box breakdown, then file your VAT return straight to HMRC from Bookfolio, using HMRC-recognised software — no logging in to the HMRC website to type figures in. You review every figure before it goes; nothing is submitted until you say so.
File your VAT return directly to HMRC — review first, file when you're ready
Box-by-box breakdown matching the HMRC return
Standard, flat rate and cash schemes — with CSV and PDF export when you need it
VAT Q1 2026 · due 7 Aug · example
Ready to file
Box 1 · VAT on sales
this quarter
£4,210.00
Box 4 · VAT reclaimed
this quarter
£525.80
Box 5 · Net to pay
to HMRC
£3,684.20
Self Assessment · 2025/26
Consultancy trade · self-employment
this year
£35,800
UK rental property
this year
£9,280
Spain holiday let · foreign property
this year
£3,860
Q2 figures ready
Quarter due 7 Nov 2025
Prepared
Self Assessment · MTD for Income Tax
Sole trader and landlord figures, prepared.
A Self Assessment book holds every income source under one taxpayer — your trade and each property. Bookfolio keeps a profit & loss per source and prepares your Making Tax Digital for Income Tax figures for each quarter. It tracks the deadlines so nothing is missed.
Multiple income sources: self-employment, UK and foreign property
Per-source profit & loss with shared costs split fairly
Quarterly obligation tracking — figures prepared, not yet filed to HMRC
Audit trail
Every action, on record.
Who did what, when, and to which transaction. Your accountant — or HMRC, if it ever comes to that — can trace every change back to the source.
Read-only log per workspace
Filterable by person and activity
CSV export for your records
Audit log
Cal filed VAT Q1 to HMRC
Today
14:02
Jamie posted Stripe payout
Today
11:38
Cal uploaded card-statement.csv
Today
Yesterday
System opened VAT Q1
Today
Yesterday
Making Tax Digital for Income Tax
Quarterly updates filed, year-end figures ready.
For sole traders and landlords in MTD for Income Tax, the year-end job becomes the final declaration. Bookfolio keeps the digital records as you go, builds each quarterly update, files those updates straight to HMRC using HMRC-recognised software, and lets you review and send the final declaration when the year ends.
Self-employment (SA103) and property (SA105) figures, kept tidy all year
Quarterly updates filed straight to HMRC — you review each first
Still due by 31 January — the deadline that hasn't moved
MTD for Income Tax · 2025/26 · example
Q1 update
sent to HMRC
Filed
Income & expenses
totalled by category
£18,420
Final declaration
at year end
Not yet due
See it in your own books.
30 days free. Upload your last quarter and the books are caught up by tomorrow.